01
Who We Are
This website is operated by Nazmul Hossain, trading through Asionis Technology Ltd (Company No. 16595167), a company registered in England and Wales.
Registered address:
St. George's House, 6 St Georges Way, Leicester, LE1 1QZ, United Kingdom
Asionis Technology Ltd is the data controller for personal data collected through this website. This means we determine how and why your personal data is processed.
02
What This Policy Covers
This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit this website, submit an enquiry, book a consultation, or otherwise interact with us. It also explains your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Please read this policy carefully. By using this website, you acknowledge you have read and understood how we handle your data.
03
What Data We Collect and Why
When you interact with us — for example, by submitting an enquiry, booking a free 30-minute consultation, or reaching out via WhatsApp or email — we may collect the following:
| Data type | Why we collect it |
|---|---|
| Full name | To address you correctly in correspondence |
| Email address | To respond to enquiries and send booking confirmations |
| Phone number (if provided) | To follow up on enquiries or arrange consultations |
| Business name / project description | To understand your requirements and provide relevant information |
| Message content | To respond accurately to your request or question |
Legal basis: Legitimate interests (Article 6(1)(f) UK GDPR) — to respond to your enquiry and provide the services you have requested. In some cases, contract performance (Article 6(1)(b)) where you have initiated steps towards a services agreement with us.
When you visit the website, certain technical data may also be collected automatically by the hosting infrastructure or analytics tools, including your IP address, browser type, pages visited, and device type. Legal basis: Legitimate interests — to ensure the site functions correctly, monitor security, and improve the user experience.
If you contact us via WhatsApp, your message and any personal data you share will also be processed by Meta Platforms, Inc. Please refer to WhatsApp's own Privacy Policy for details. We will only use information received via WhatsApp to respond to your enquiry and deliver services you have requested.
04
How We Use Your Data
We use the personal data we collect for the following purposes:
Responding to enquiries and messages · Booking and managing consultation sessions · Service delivery across web development, design, and automation projects · Client communication during and after project engagements · Meeting legal and contractual obligations · Improving website performance and user experience · Security monitoring and fraud prevention.
We will never use your data for unsolicited marketing without your explicit consent. We do not sell, rent, or trade your personal data to third parties. Advertising and remarketing cookies are only used with your explicit consent.
05
Third-Party Services & Data Sharing
We use a limited number of trusted third-party services. Where these process your personal data on our behalf, appropriate data processing agreements are in place.
| Service | Purpose | Provider |
|---|---|---|
| Email hosting / communication | Sending and receiving emails | Google Workspace (or similar) |
| Direct messaging | Meta Platforms, Inc. | |
| Booking / scheduling tool | Managing consultation bookings | Third-party scheduler (if active) |
| Website hosting & deployment | Serving the website | Vercel, Inc. |
| Analytics | Understanding website usage | Analytics provider (if active) |
| Payment processing | Invoicing and payments (for clients) | Stripe, Inc. |
We do not transfer your personal data outside the United Kingdom or EEA unless appropriate safeguards are in place (such as Standard Contractual Clauses or an adequacy decision). We may disclose your data to law enforcement or regulatory bodies if required by law.
06
Data Retention
We retain personal data only for as long as necessary for the purposes described in this policy, or as required by law.
| Data type | Retention period |
|---|---|
| Enquiry and contact messages | 2 years from date of last contact |
| Client project records and correspondence | 6 years from end of engagement |
| Website analytics data | Up to 26 months (or per provider settings) |
| Financial and invoice records | 6 years (as required by HMRC) |
Once the applicable retention period has expired, your data will be securely deleted or anonymised.
07
Cookies
This website may use cookies and similar tracking technologies to improve your browsing experience and understand how the site is used. Cookies are small text files placed on your device when you visit a website.
We may use strictly necessary cookies (essential for site function), analytics cookies (to understand visitor behaviour, placed only with consent where required by law), and preference cookies (to remember your settings). You can control and manage cookies through your browser settings, though disabling certain cookies may affect site functionality.
08
Your Rights Under UK GDPR
Under the UK GDPR and the Data Protection Act 2018, you have the following rights in relation to your personal data:
- 01Right of access — Request a copy of the personal data we hold about you (Subject Access Request).
- 02Right to rectification — Ask us to correct inaccurate or incomplete data.
- 03Right to erasure — Ask us to delete your personal data in certain circumstances (right to be forgotten)
- 04Right to restrict processing — Ask us to limit how we use your data in certain situations.
- 05Right to data portability — Request your data in a structured, machine-readable format.
- 06Right to object — Object to processing based on legitimate interests.
- 07Right re: automated decisions — Not to be subject to decisions made solely by automated means with significant effect. We do not carry out such processing.
- 08Right to withdraw consent — Where processing is based on consent, withdraw it at any time without affecting prior lawful processing.
To exercise any of these rights, please contact us at hello@asionis.com. We will respond within one calendar month. In complex cases, this may be extended by a further two months, and we will notify you accordingly.
09
Security
We take reasonable technical and organisational measures to protect your personal data against unauthorised access, loss, misuse, or disclosure — including secure HTTPS communication, access controls, and responsible data storage.
No internet transmission is completely secure. While we take every reasonable precaution, we cannot guarantee the absolute security of data transmitted online.
10
Children's Privacy
This website is intended for business and professional use and is not directed at individuals under the age of 18. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us immediately and we will take steps to remove that information.
11
Links to External Websites
This website may contain links to third-party websites or platforms (such as GitHub, Facebook, Upwork, or WhatsApp). We are not responsible for the privacy practices of those external sites. We encourage you to review their privacy policies independently.
12
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. Any updates will be posted on this page with a revised "Last updated" date. Material changes that significantly affect how we use your data will be communicated more prominently.
13
How to Make a Complaint
If you believe we have not handled your personal data in accordance with this policy or applicable law, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) — the UK's supervisory authority for data protection. We would, however, appreciate the opportunity to address your concerns directly first — please reach out to us at hello@asionis.com.
14
Contact Us
For any questions, requests, or concerns regarding this Privacy Policy or how we handle your personal data, please contact:
Nazmul Hossain
Asionis Technology Ltd · Company No. 16595167
St. George's House, 6 St Georges Way, Leicester, LE1 1QZ, UK